Veterans Affairs, Veterans Health Administration Student Trainee (Administrative/Office Management) in Miami, Florida

  • Duties



The Pathways Internship Program allows students to join VA in career positions that emphasize long-term training and development.

The Incumbent to this position serves as a Pathways Student Trainee for Research & Development Service at the Miami VA Healthcare System. The Student Trainee will assist with research administrative activities, performing literature reviews and manuscript preparations, and assisting the Institutional Review Board (IRB) and Research & Development (R&D;) Committee with system redesign activities. The Incumbent reports to the Associate Chief of Staff (ACOS/R) and Administrative Officer for Research (AO/R), in developing, implementing, maintaining and providing support to the Research Program. The Incumbent will contribute to facility performance by providing quality customer service, by understanding and disseminating the mission of the VA, and by promoting quality patient care through innovative Research and Development practices.

Work Schedule: 8:00AM - 4:30PM three times a week to equate the maximum part-time hours. Financial Disclosure Report: Not required

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  • Temporary Appointment - May work up to 6 months or more - initial appointment is NTE 6 months. This appointment may be extended.
Travel Required

Not required

Supervisory status


  • #### Job family (Series)

0399 Administration And Office Support Student Trainee

  • Requirements


Conditions of Employment
  • You must be a U.S. citizen to apply for this job
  • Be at least 16 years old (by closing date of this vacancy announcement)
  • Accepted for/currently enrolled in a qualified educational institution
  • Selective Service Registration-required males (over 18) born after 12/31/59
  • Designated and/or random drug testing may be required
  • Subject to a background/security investigation

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/27/2018.

Internship Program: To be eligible, applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis as defined by the institution in which you are enrolled. Enrollment must be continuous throughout the time the person is under the Pathways Internship program.

To be eligible for this internship ALL of the following requirements must be met: * Student Status: Definition of a student - applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate/professional school, or certificate program equivalent to at least one academic year of full-time study (go to to verify accreditation status) pursuant to 5 CFR 362. You must be considered in good academic standings by the school. Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate. The student must be continuously enrolled throughout the duration of the Pathways Internship Program. "Half-time" is defined by the school in which the student is enrolled * Grade Point Average: You must have and maintain at least a 2.0 GPA * Citizenship: Student Interns must be United States citizens * Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment * Pathways Participant Agreement: All interns are required to sign a Participant Agreement * Qualification Requirements: as outlined below. To be eligible at the GS-3 level, you must have at least one (1) year of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.) You must be continuously attending school afterwards (i.e. at least in the second year of college, certificate program, etc...)

You will be rated on the following Competencies for this position:

  • Communication
  • Interpersonal Skills
  • Manages and Organizes Information
  • Technology Application

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Physical Requirements: The work is sedentary. Typically, the incumbent sits comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, and/or driving an automobile. No special physical demands are required to perform the work.


A transcript MUST be submitted with your application.

PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

You are excluded from health benefits coverage if you are expected to work less than 130 hours per month for at least 90 days.

Selected applicants will be required to complete an online onboarding process.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.


Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

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Background checks and security clearance
Security clearance


  • Required Documents


Required Documents

To apply for this position, you must provide a complete Application Package which includes:

  • Resume (be detailed in each entry to include month/year start and end dates, details on the duties performed, addresses to previous and current jobs held as well as for any education obtained)
  • Online Occupational Questionnaire
  • Copy of Unofficial School Transcripts which show your current Grade Point Average and credit hours
  • Copy of Current Class Schedule
  • IF a current Federal Employee submit a copy of your latest SF-50 - Notification of Personnel Action
  • IF a current Federal Employee submit a copy of latest Performance Appraisal
  • IF a Veteran submit a copy of your DD-214 Member 4 copy which show your type of discharge
  • IF a Service connected Veteran or Military spouse claiming derived preference submit a copy of your Civil Service Preference Letter NOTE: Failure to submit any or partial submission of the required documentation will result in the applicant not being considered for the position. You will not be contacted for further information. It is the applicant's SOLE responsibility to ensure that a complete application packet is submitted prior to the closing date of the announcement.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference.For more information on Veterans' Preference, please visit

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply


How to Apply

All applicants are encouraged to apply online.To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 03/27/2018 to receive consideration. To preview the questionnaire click

  1. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account,, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

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Agency contact information
Nathaniel Sutton

(305) 575-7000 X3631



Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL US

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Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates: 03/14/2018 to 03/27/2018

Salary: $28,262 to $36,739 per year

Pay scale & grade: GS 3

Work schedule: Part-Time - 24 Hours

Appointment type: Internships - Temporary Appointment Not to Exceed 6 months